Furniture Assessment & Coordination

Helping you find an affordable solution whether it is new, used or re-manufactured furniture.

Prior to initiating a project, many clients take advantage of our Furniture Assessment experience as we recommend the best re-use of their existing assets. It can be very effective in lowering incidental expenditures related to the acquisition of new furniture. Existing assets are inventoried according to multiple characteristics associated with possible re-use. Based on the intent of the pending project, we can then advise the owner on a cost-effective replacement and/or reallocation plan.

We frequently assist with the establishment of organization-wide Furniture Standards. This helps to define the size and footprint of open plan and hard-wall office spaces, along with the type of furniture and associated finishes for these offices. Auxiliary space can be considered as well, which typically relates to office space allocations. The creation of Furniture Standards creates consistency within an organization and is a natural extension of a furniture assessment, but can also be completed separately. Multiple factors are considered when determining standards, which is why no two organizations assign space the same way.


Furniture Assessment & Coordination Case Studies

Kaleida Health Ambulatory Care Center

Vargas Associates assisted the client with the FF&E requirements for their new Ambulatory Care Center, located within the Conventus Building. This included programming meetings with each department to document their furniture needs, generate furniture plans, and create in-depth furniture specifications. Worked with the client to issue a RFP for furniture for the 100,000-square foot building. We worked directly with the client to ensure that bid responses met the requirements and specifications outlined by the RFP and then recommended an award. Vargas Associates selected furniture finishes which best coordinated with the building’s interiors. Project was completed in January 2017.

 

Kaleida Health, John R. Oishei Children’s Hospital

Kaleida Health also engaged Vargas Associates to provide the FF&E coordination for their new 430,000 square foot John R. Oishei Children’s Hospital. We are in the process of in-depth programming meetings with each department and documenting their furniture needs based on capacities and work flow. Once furniture drawings and specifications were completed, we issued a RFP and reviewed the submissions to make an award recommendation to Kaleida leadership. We have selected furniture finishes to coordinate with the building’s interiors and highlight the playful nature of the Children’s Hospital. We are currently in the process of finalizing the procurement of their 12 patient floors along with Clinical and Administration spaces. Vargas Associates will be overseeing furniture installations for the Oishei Children’s Hospital in 2017, as well as expediting the furniture punch list.

Rochester Schools Modernization Program

The Rochester Schools Modernization Program has embarked on Phase 1 of a $1.2 billion dollar renovation initiative to improve 39 schools within the Rochester City School District.  Vargas Associates was selected as the Move Management Consultant to plan and oversee execution of the first nine (9) schools into, and out of, temporary swing space while construction is underway at their sites, and then again after the completion of the renovations.  Relocations started the summer 2012 and will continue through 2016.  During this timeframe, we will oversee the relocation of over 3 million square feet of space, inventory approximately 50,000 pieces of furniture and positively affect over 10,000 students.  Subsequently we were hired to oversee the creation of furniture standards and product specifications to then publicly bid the procurement of new classroom furnishings, office furniture, library furniture, and select equipment.

URMC Surplus Valuation

The University of Rochester requested Vargas Associates to complete an in-depth detailed inventory documenting surplus furniture located in Mount Hope Professional Building, MRBX and the Townhouse Complex.  Vargas Associates developed and managed a computer based inventory system for the University that helped to support multiple initiatives for various departments within the Medical Center.  We managed requests from multiple departments by providing furniture specifications, layouts, budget pricing, space planning solutions and relocation services.  This detailed process has allowed us to document significant cost savings for the University.

Kaleida Health Ambulatory Care Center

Vargas Associates assisted the client with the FF&E requirements for their new Ambulatory Care Center, located within the Conventus Building. This included programming meetings with each department to document their furniture needs, generate furniture plans, and create in-depth furniture specifications. Worked with the client to issue a RFP for furniture for the 100,000-square foot building. We worked directly with the client to ensure that bid responses met the requirements and specifications outlined by the RFP and then recommended an award. Vargas Associates selected furniture finishes which best coordinated with the building’s interiors. Project was completed in January 2017.

 

Kaleida Health, John R. Oishei Children’s Hospital

Kaleida Health also engaged Vargas Associates to provide the FF&E coordination for their new 430,000 square foot John R. Oishei Children’s Hospital. We are in the process of in-depth programming meetings with each department and documenting their furniture needs based on capacities and work flow. Once furniture drawings and specifications were completed, we issued a RFP and reviewed the submissions to make an award recommendation to Kaleida leadership. We have selected furniture finishes to coordinate with the building’s interiors and highlight the playful nature of the Children’s Hospital. We are currently in the process of finalizing the procurement of their 12 patient floors along with Clinical and Administration spaces. Vargas Associates will be overseeing furniture installations for the Oishei Children’s Hospital in 2017, as well as expediting the furniture punch list.

Finger Lakes Community College

Over time, much of the furniture throughout the college was purchased on an as-needed basis, which resulted in a mix of furnishings, ages and finishes. With FLCC expanding its footprint, new spaces were being furnished with new furniture, quite a contrast from the older portions of the campus. There was a desire to update the look the existing offices and student lounges in an affordable way. Using our inventory assessment services, the college was able to evaluate the state of their existing furnishings, along with the recommendations on how to develop standardized layouts to enable the college to create a unified look across their departments.  A ten-year projection on what to replace, consistent with their budget provided a useful path moving forward.  Our team then took the college through a furniture evaluation process which resulted in new standards for FLCC faculty offices and student lounges.

Wayne County Public Safety Building

Wayne County embarked on the renovation of their old Nursing Home, in an effort to convert the space to a consolidated location for Public Safety services.  The new Public Safety building houses the Wayne County Sheriff’s Department, the Office of Probation, Wayne County Emergency Management Operations, Veterans Affairs, County Board of Elections, Fire Coordination, EMS, and their Stop DWI program.  Upon inception of the project, Vargas Associates completed a comprehensive assessment of furniture throughout the county departments slated to relocate to the new building.  The outcome was the need to replace a majority of the furniture within the offices, conference rooms, and auxiliary spaces throughout the building.  Our Interior Design department established new furniture standards for the project, followed by the creation of furniture specifications and a detailed public bid.  New furnishings complemented the renovated space, with appropriate textiles and finishes that created a welcoming environment.  Relocation of these operations into this building required extensive planning to capture the necessary details to ensure a smooth transition.  Each department established their critical requirements, which enabled our Relocation Manager to develop an implementation plan that would bring them from their previous locations into the new facility without disruption to public and staff operations.  The result was a fully functional building immediately upon occupancy.