Facilities Project Management

A temporary extension of your organization, putting your interests first and helping you get things done.

Vargas Associates brings a unique approach to the world of Facilities Projects. Our Project Management services are in the form of an Owner's Representative. As your dedicated resource, we will bring Leadership to the table, ensuring seamless project delivery. Our team has expansive experience with project planning and management in many business sectors. By working in a variety of environments, we have accumulated a wide range of best practices, which enable us to bring strong and confident performances to our clients.

Vargas Associates, Inc. has experience managing projects of all sizes and scopes. As your Project Manager, we typically lead the project team from inception through design, bid/award, construction and occupancy, monitoring the endless details including the project budget and schedule. The project manager works thru the daily questions and issues, coordinating with the various team members to ensure the timely and cost effective delivery of a quality project. As with all of our services, we will tailor our support to meet your needs.


Facilities Project Management Case Studies

Perry’s Corporate Headquarters Renovation

With the need to renovate within their company headquarters, Perry’s Ice Cream looked to Vargas Associates for help providing leadership from the schematic design phase through detailed design and construction.  Upfront we completed a detailed programming process with each department associated with this initiative. We worked closely with the architect and project team to develop construction documents, including an RFP for Construction Services and an implementation schedule, which was executed in a two-month timeframe.  Our team of Project Management and Interior Designers worked closely with vendors to create an updated and modern office space with remanufactured furniture using applications that fit the need of each associated department.  The design made use of bold accent walls, unique carpet designs and neutral colored furniture, which allowed Perry’s to achieve the World Class environment they envisioned from project inception.

 

Consumer Credit Counseling Services of Rochester

Vargas Associates delivered our full suite of offerings to Consumer Credit Counseling Service which encompassed all of our services including Project Management, Interior Design, Move Management, and Decommissioning. This non-profit agency benefited from our cost conservative approach as we worked to keep project costs down. We made an impact with the creative use of paint and carpet. We used beautiful neutral paints combined with bold punches of color throughout the space, and through the introduction of curved cut-ins in the carpet. Wall covering was used in the reception area and conference room to create inviting spaces. The wood tone of dark walnut on the doors, millwork and furniture provided a nice contrast to the neutral color palette. The new offices required the purchase of new furniture for the hard wall and open plan offices, call center, training room, conference room, and break room. Working with suppliers, we were able to specify selectively and enable the purchase of furniture that was under budget, but of a quality that exceeded original expectations. Once the space was completed, we managed the physical relocation into their new home, followed by decommission of their previous site.

URMC Office of Technology Transfer

The University of Rochester Office of Technology Transfer was located in two separate buildings, and the need to consolidate both offices was critical.  This project was a fast paced renovation and relocation project with a total project schedule of three months.  We began by establishing the project program, and field measuring the new space.  We established construction, furniture and relocation budgets and oversaw the implementation of the project.  Our team worked with a URMC nurse to identify ergonomic concerns and created solutions to address those concerns.  We were then able to procure new furniture to supplement existing, followed by the management of the installations.  We created a bid for moving services and after award, managed the relocation of both offices into their newly renovated office space, successfully on time and within budget.

Special Care Systems

Needing a larger office environment to accommodate their growing health care company, Special Care Systems selected Vargas Associates as their project management firm to support them in the necessary renovations of their newly purchased office building.  Having worked together on their previous company offices, a standing relationship was in place which helped to expedite the project.  This project consisted of interior renovation of the first and second levels of the building.  Utilizing a fast–track design and construction process, the construction commenced within two months of initiating the design process.  Major renovations included new bathrooms, offices, kitchenette, and operations work room.  Mechanicals, plumbing and electrical were all replaced or upgraded. New landscaping, signage and parking lot resurfacing were completed along with new exterior lighting to enhance safety. A budget conscious approach was used to select interior finishes including carpet, tile, wall finishes, lighting, window treatments and office furniture.  Working closely with the project architect allowed us to create building efficiencies and maximize work space for this growing company.

Excellus Lifetime Care

Genesee Region Home care and Via Health Home Care merged operations and are now known as Lifetime Care. The two companies consolidated their facilities into newly renovated leasehold in Henrietta, NY. At the inception of the project, information on each of the 31 organizations that comprise Lifetime Health Care was gathered to determine headcount and space requirements. Working with representatives from each organization, the program was developed along with the schematic design. Managing the day-to-day details of the build-out included constant communication with the architect and construction manager. The result was a cost-effective conversion of a manufacturing building to a fully functional office space. Over one weekend, 550 personnel from two locations were relocated into this facility.

RPD Property Clerk

With space becoming a premium in RPD’s long term evidence storage area, Vargas Associates completed an analytical survey of the Property Clerk division which resulted in a proposed work flow environment recommending the adaption of a high density filing system throughout their evidence storage areas.  After meeting with each department supervisor to determine the property priorities and storage requirements, as well as capturing anticipated future growth, we were able to develop a project estimate to deliver a multi-phased installation of this new system.   The implementation of the project required a logistical project plan that addressed several details of each evidence section.  It included process concerns such as chain of custody requirements, supplemental bar-coding, and enabled ongoing access to the department.  Upon completion the department realized an additional 35% storage capacity to address their ongoing storage needs.

Rochester Police Department | Automated Field Reporting Project

The Automated Field Reporting (AFR) initiative was established with the intent to convert the most common RPD forms to electronic format. In tandem, the RPD adopted Incident Based Reporting (IBR), a process change from the previous Uniform Crime Reporting (UCR) system used by most policing agencies for decades. With these changes, the department would be able to capture, store, and reference significantly more fields of information for each incident reported. As the team designed new forms, each unit of the department was interviewed to determine how their business process would be enhanced or changed through this electronic reporting process. Consideration was given to each aspect to determine how wireless technology could provide quicker access to information without sacrificing the integrity or security of the data. Many hours were spent developing a system that would support a complex business that is required to meet many regulations, laws, general orders and guidelines. The system pilot was administered to a cross-functional group and then rolled out to the entire department over the course of one month.

Xerox Channels

Over four phases, 120,000 square feet of space for 570 personnel, five engineering labs, and a call center were constructed at this new leasehold for Xerox Corporation. The project was designed and implemented in four distinct phases, two of which made use of the design/build approach, and two using the traditional design/bid/build method. Our project manager lead the team of architects, engineers and construction contractors, overseeing aggressive schedules and the project budget. With the conclusion of each phase, operational departments were relocated into their new space. Our timely delivery maintained the productivity of the teams involved, ensured asset protection during the move, and provided an exceptional level of customer support throughout the entire project.

Carestream Health – Logistics

The warehousing and logistics operation of Carestream Health underwent a consolidation effort to reduce their footprint to 160,000 square feet. This resulted in the need to relocate parts and racking, move and reconfigure both industrial and employee workstations, supplies, printing and shipping areas. Vargas Associates led a team comprised of architectural, engineering, and construction professionals. Construction estimates were prepared, the team investigated and addressed building code requirements, assessed the potential need for asbestos remediation, prepared design drawings, and implemented the solution of customer choice. Throughout the project, we investigated multiple scenarios to ensure the project delivered the highest value for the dollars available.

Xerox CD & MG

Over four phases, 120,000 square feet of space for 570 personnel, five engineering labs, and a call center were constructed at this new leasehold for Xerox Corporation. The project was designed and implemented in four distinct phases, two of which made use of the design/build approach, and two using the traditional design/bid/build method. Our project manager led the team of architects, engineers and construction contractors, overseeing aggressive schedules and the project budget. With the conclusion of each phase, operational departments were relocated into their new space. Our timely delivery maintained the productivity of the teams involved, ensured asset protection during the move, and provided an exceptional level of customer support throughout the entire project.

Carestream Health – NDT Lab

Working with the Non Destructive Testing group of Carestream Health, our team managed the build-out of a new X-ray lab and the relocation of their operations from Carestream Headquarters in downtown Rochester, to their main manufacturing facility in Rochester. Working with the Architect and Construction Manager, we managed the day to day details needed to support the design effort and developed a scope of work that was suitable to the funding available. The lab build-out was completed within a four week timeframe and enabled the vacancy of the lab from a location that was required for other operations. The X-Ray equipment required the careful rigging of a 7,500 pound machine, which was re-certified for operation once it was re-installed in the new lab. The office relocation then followed, which included a customer training room for existing and perspective customers.